At the start of a new project, some builders give the jobsite superintendent access to office supplies from the main office for the construction trailer…or ask the superintendent to buy the necessary supplies and then get reimbursed.
Other builders might have an account at a local office supply store, at which the superintendent can purchase these supplies and charge the purchase to the builder.
Another option is to order office supplies online and have them delivered to the construction office trailer.
The problem to avoid here is a “reinvent the wheel”…individualized approach for every new housing construction project. The builder should have a standardized list of the minimum items needed in the field to equip and supply the field office.
A suggestion I offer here is for the main office to assemble the package of varied supplies needed…boxed-up and labeled according to a standardized list…and order the equipment and furniture…all ready for use soon after the construction trailer is delivered and set-up on the jobsite.
This approach eliminates the possibility that some superintendents will under-supply the construction trailer because of an inadequate list…or the mindset that economizing in this area will be favorably looked upon by their supervisors…that getting by with less is commendable.
Another suggestion is to assign someone from the main office who is an expert in organizing the filing system and the file cabinet…to come out to the jobsite during the construction trailer set-up phase…to get this area of field operations up and running smoothly from day one. This should be a non-negotiable, required company activity…using the same repeat office person performing this activity…with interim feedback and project close-out evaluation to improve this important field information management function.
A minimum list of office supplies, stationary, and equipment might include:
ball point pens mechanical pencils & lead scratch pads 8-1/2×11
scratch pads legal size colored highlighters colored pencils
paper clips correction tape fluid white-out
pin pins pencils transparent tape holder
transparent tape erasers adhesive stick-on notes
file folders file labels stapler & staples
architectural scale engineering scale drafting triangles & templates
plans holders key rings key box
keyed padlocks calendars business card holders
business cards scissors paper hole punch
spray paint upside-down spray paint trash cans & bags
paper towels first-aid kit fire extinguisher
water dispenser coffee machine copy paper standard
copy paper legal copy paper 11×17 copy machine toner
computer laptop 11×17 printer fax machine
land-line telephone with conference call capacity safety books
building code books